MCMS 4.05 Now Available!!! - MCMS Newsletter (posted in Adobe PDF format)

MC DMS (Document Management System) is an exciting new module available as part of the MCMS suite of application software. MC DMS provides the capability to electronically store and retrieve any document associated with your business directly from within your MCMS applications. This capability will eventually include documents created both internally by MCMS like sales orders, confirmations, purchase orders, invoices, and customer authorized shippers, as well as externally generated documents like vendor quotes and invoices, company procedural manuals, customer part drawings, and so on.

Since among the many capabilities of MC DMS is the flexibility to index documents using several user-defined reference points, the possibilities for streamlining your document management and work flow processes are many.

As one example of these capabilities, you may wish to store customer signed delivery receipts in a file indexed by customer and order number. Whenever a customer requires proof of delivery, it can be retrieved using a hotkey (so as not to interrupt the current job function) and then printed, faxed or emailed directly from within the hotkey window.

In addition, if you are the type of company that has inside and outside processing requirements for customer orders or “jobs”, here is another example of what MC DMS can do. You may store all of the documents associated with a “job” like the customer’s purchase order and part drawing, your work order/pick ticket, your purchase orders for any outside processing, the shipper and any transfer documents, the outside processor’s invoice, your invoice, etc., in a customer “job” file for review or reproduction, as needed.

One of the key benefits of MC DMS is the ability to allow access to business critical documents by anyone on your local or wide-area network, on demand in a matter of seconds. You can view a shipper to see who signed off on the receipt, e-mail a part drawing directly to an outside processor, verify an internal procedure manual, or request a credit application be faxed to the hot prospect you have on the phone.

By providing this type of real-time document access, the time spent on document handling type tasks like finding, copying, and re-filing documents will be significantly reduced, thus lowering internal costs while providing more time for business generating activities.

Compusource is very pleased to announce the availability of MC DMS at this time. For more information and system requirements, current customers should contact your salesperson. Faxing and emailing capabilities require additional software. All other inquiries on MC DMS or any other MCMS application can be made by emailing info@compusource.com or by calling one of our offices.

Compusource is happy to announce that Chris Vangel, of Steel Cities Steels, in Burns Harbor, Indiana has offered to head up a MCMS user group. The group will offer the ability to share business practice ideas, and gather information on how other companies utilize MCMS. In addition, there will be opportunities to periodically share with Compusource ideas for future development efforts.

Brian David, Director of Sales for Compusource’s Metal Distribution products, will act as the liaison between the User Group and Compusource.

To find out more information or to get involved with the group, contact Chris Vangel at (219) 787-9500, or cvangel@scsmetals.com. Please mention the MCMS user group in your message or email. You can see more information about Steel Cities Steels at www.scsmetals.com.

 

CREATE WINDOWS-BASED SPREAD SHEETS AND  REPORTS WITH: 'MC Connect'

Knowledge of Access, Excel, or other 3rd party ODBC related software products is necessary to make full use of MC Connect.

MCMS forms can be sent as text (no graphics) in the body of the e-mail, or an add-on conversion tool will allow the forms to be sent as PDF attachments which include logos and other graphics. The receiver of the PDF document will require Adobe Acrobat Reader to open the form.

MCMS forms can be e-mailed one at a time or, when interfaced with the MC Forms and MC Fax products, can be formatted to e-mail, print and fax automatically, based on your business partner’s requirements.

MC Net/Direct Data Exchange provides a direct connection between the MCMS data and the user's web site. This allows customers direct access through the web site to retrieve and/or update information on the MCMS server.

Compusource is pleased to announce the availability of MC Forms, the latest offering in the MCMS software suite. MC Forms provides the capability to print forms to laser printers, and much more. Using MC Forms could save your company money by using plain paper and laser printers instead of using expensive pre-printed forms. In addition, MC Forms can help significantly reduce the overall paper generated by your operation.

Now you can create your own forms with Windows compatible products (e.g. MS Word, Corel Draw, etc.). Logos can be scanned in and formatted as desired. Define multiple pages of a document to print different information on each page. MC Forms interfaces with the MC Fax and MC Net/E-mail products, to allow documents to automatically be printed, faxed and/or e-mailed. For example, a completed quote could print and e-mail; or if no e-mail address is available it could print and fax, all without any user intervention.

In addition, MC Forms allows multiple printers to print copies of the same form. For example, a sales order could print the "customer copy" and "delivery copy" in the warehouse, and the "sales copy" to the sales office.

For more information on MC Forms or any of the MCMS products developed by Compusource Corporation please contact Brian David at 714.522.8300.

La Palma, CA: Compusource Corporation is proud to announce the release of "MC Fab", the latest module in the MCMS suite of application software. MC Fab is a powerful new tool developed to assist salespeople in quoting/selling virtually any shape definable by an equation, making the process of quoting and/or selling fabricated parts much faster and easier than previously possible.

MC Fab allows the entry of fabrication information including the entry of shapes other than rectangles. For each shape the system calculates the actual and billing weight per piece.

MC Fab uses this information to calculate the sales/quote totals. The fab weight as well as the dimension description is available to print on forms, reports and inquiries. This module significantly reduces the time it takes to prepare a quote/sales order.

The MC Fab module is now available and, if you would like to receive free information on this time saving module or any of the MCMS products developed by Compusource Corporation, please contact Brian David at 714/522-8300 for details.